VETS 2019

Veteran Entrepreneur Training Symposium (VETS)

May 29 - 31, 2019 in San Antonio, TX, is a Business Development Conference created by Veterans for Veterans.

  1. Registration Process and Payment Methods
    • Booths must be paid for in full at least 30 calendar days after booth selection online. Failure to remit the balance of booth rental within 30 calendar days after booth selection constitutes cancellation of contract, and the reserved space.
    • Show Management must receive all payments by May 1, 2019, to guarantee participation in the conference. If payment is not received by the deadline, the Exhibitor/Sponsor is required to pay onsite by check or credit card in order to exhibit.
    • Credit card payments:
      • Credit Cards (American Express, Visa, MasterCard) are the preferred form of payment.
      • The credit card will be charged immediately upon submitting payment.
      • Your credit card statement will reflect a charge from Veteran Symposium for your purchase.
    • Check payments:
      • For payment by check, payment in full is required 30 calendar days after making your Exhibit booth/Sponsor Package selection. For Exhibit booth/Sponsor Package selections on/after May 1, 2019, check payments must be received by May 15, 2019.
      • Please print your confirmation email and mail together with a check payable to “AetherQuest Solutions” to: AetherQuest Solutions, Inc.; Attn: VETS Expo; 5501 Backlick Road • Suite 210 • Springfield, VA 22152, USA.
    • Wire transfers: to request information on wire transfers, please contact .
    • The Conference Team is not responsible for spam filters blocking registration confirmation emails. Please make sure that your spam filter does not block email from  and .
    • To update your Exhibitor/Sponsor information, please log into the Already Registered section of the event registration page with the email/password you created during the purchase.
  2. Cancellation and Refund Policy for Exhibitor Booth/Sponsor Package/Ancillary Sponsorships
    • If an Exhibitor/Sponsor decides to cancel a booth rental, he/she must notify show management in writing at  by May 1, 2019 to receive a 50% refund of the exhibitor fee.
    • No refunds will be issued for cancellation after May 1, 2019.
  3. Hold Harmless Agreement/Liability 
    • Neither AQS, any co-sponsor, or display space provider nor any of their officers, agents, employees, facilities, other representatives, or assigns shall be liable for, and the exhibitor hereby releases them from, any claims for damage, loss, harm, or injury to the person, property, or business of the exhibitor or any of its visitors, officers, agents, employees, or other representatives, resulting from theft, fire, earthquake, water, unavailability of the facility, accident or any other reason in connection with the display at the conference.
    • The exhibitor shall indemnify, defend, and protect AQS and hold AQS, any co-sponsor, and space provider harmless from any and all claims, demands, suits, liability, damages, losses, costs, attorney’s fees, and expenses which might result or arise from exhibitor’s participation in the conference or any actions of its officers, agents, employees, or other representatives.
  4. Exhibitor/Sponsor Staff 
    • All Exhibitor/Sponsor staff MUST be registered for the event.
    • Exhibit Booth purchase: The cost of a booth space includes one (1) Attendee registration. Please register your Exhibit staff as Attendees and select Exhibitor/Sponsor as Attendee role. To use your complimentary registration, please locate the Promo Code in your Exhibitor/Sponsor confirmation email. Use this Promo Code on Attendee registration to receive one (1) registration free of charge.
    • Sponsors: Please refer to your purchased Sponsor Package if complimentary conference registrations are included and how many. You may purchase additional conference registrations for the applicable rate. To use your complimentary registration(s), please locate the Promo Code in your Exhibitor/Sponsor confirmation email. Use this Promo Code on Attendee registration to receive your registration(s) free of charge.
  5. Conference Program 
    • The conference program (incl. the Exhibitor set-up times and Exhibit Hall Hours) is subject to change.
    • Changes to the event program will be posted to the conference website in a timely fashion.
  6. Personal Information 
    • Participant contact information will be part of a database only accessible to the Conference Team.
    • Participant contact information will be published in a list of conference attendees. During your online registration process, you received the option to opt out of the public list. If you decide to opt-out after your registration is completed, you must submit your request in writing to  by June 15, 2019.
    • Participant contact information will be used to circulate announcements of future VETS events.
    • None of the agencies/companies associated with the Conference coordination accept responsibility for damage to or loss of an attendee's personal property.
  7. Exhibitor Property 
    • None of the agencies associated with the Conference coordination accept responsibility for damage to or loss of an Exhibitor's property.
  8. Exhibit Services 
    • Exhibitors who plan to have an Exhibitor Appointed Contractor unpack, erect, assemble, dismantle, and pack display/equipment must abide by all show rules and regulations.
    • The Exhibitor must notify the Exhibit Hall Manager, Mr. Earl Morgan, in writing of the intention to use an independent contractor no later than 30 days prior to the first move-in day furnishing the name, address and telephone number of the firm.
    • The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has proper insurance by submitting a certificate of insurance prepared by the "Exhibitor Appointed Contractor's" insurance agent with a minimum of coverage and limits as described below:
      1. Commercial General Liability with limits of not less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products & completed operations aggregate. Umbrella/Excess Liability with a limit of not less than $1,000,000 each occurrence.
      2. The Commercial General Liability Policy shall name AetherQuest Solutions (Show Management), the VETS (Event), and the Marriott Rivercenter(Facility) as additional insured on a primary and non-contributory basis.
      3. Workers Compensation, as required by law, with Employers Liability Limits of not less than $1,000,000 each accident, $1,000,000 disease - each employee and $1,000,000 disease - policy limit.
    • Any Exhibitor who has identified an Exhibitor Appointed Contractor must insure that the Exhibitor Appointed Contractor has a current Certificate of Insurance on file with Exhibit Hall Manager, Mr. Earl Morgan, evidencing the correct coverage at least 10 days prior to the first move-in date for the show or the Exhibitor Appointed Contractor will not be able to have access to the facility to perform any work.
  1. Photographs and Videotaping 
    • Taking photographs or using video equipment other than for personal use at any VETS is prohibited and violators will be asked to leave. Only the official photographer will be authorized to take photographs.
    • The organizers reserve the right to use any videos recorded at the VETS for public viewing on the conference website.
    • The organizers reserve the right to use any photos taken at the VETS for use in conference materials, appearing either in printed documents or in related websites.
  2. Agreement to Terms & Conditions: 
    • If you have not already done so, please visit the Exhibit Booths Rules and Regulations webpage for the event’s Fire, Safety, Security, Liability Policies, as well as the Exhibitor/Sponsor deadlines for this show.
    • By agreeing to the Terms and Conditions, you agree to these policies set forth in the 2019 VETS Exhibitor & Sponsor Rules and Regulations webpage. These policies apply to purchases made by third parties.
    • If you do not agree to these Terms and Conditions, you will not be able to complete this registration. If you have questions on these Terms & Conditions, please contact the conference hotline at 571-297-4019 or email .

Social media is a powerful tool for VETS exhibitors. It can be leveraged to drive booth traffic, reach target audiences and industry sectors, publicize your products and services, and build your brand’s influence and ROI at VETS2015. Connect through VETS social media networks and start sharing!

QUICK FACTS

Information to incorporate in to your social media content:

  • Visit [COMPANY NAME] at booth [NUMBER] at VETS2015.
  • VETS2015 Expo Hall will feature dedicated, non-compete exhibit hall hours.
  • VETS2015 Expo Hall is open Tuesday, June 9, Wednesday, June 10.

VETS Social Media Platforms

Visit, follow, like, view and browse our social media platforms in order to get updates as they happen.

facebook

VETS2015 Facebook

    • Be concise: Limit your Facebook posts to a sentence or two; concise posts perform best.
    • Sample post: (Photo post)
      • Want to see more (your product here)? Visit us at (booth X) at VETS2015.
twitter

VETS Twitter – Official event hashtag: #VETS2015

linkedin

VETS LinkedIn Group

  • Use VETS LinkedIn group to promote your booth among colleagues, VETS attendees, fans, and fellow exhibitors. Learn/share best business practices and current issues in the Veteran business community.

TIPS AND TRICKS

  • Where are you? Specify your booth number when promoting your booth! Otherwise, attendees won’t be able to find you.
  • Rise above the rabble: There will be hundreds of #VETS2015 tweets and social media posts before, during, and after the event. Ensure your content stands out and goes viral by using interesting facts and statistics to catch attendees’ eyes.
  • Follow up on leads: Social media is a two-way conversation. Monitor your social media activity and be sure to respond to questions promptly and acknowledge any shout-outs. It could lead to a sale or a new customer

Please contact us with any questions you may have.

We look forward to your posts!


Exhibit at VETS'19 and be a part of the discussion advancing Veteran small business contracting opportunities. Don’t miss your chance to reach Veteran entrepreneurs and government agencies that can take your small business to the next level.  

Who Attends?

VET2014 Exhibitor

2019 Exhibitor Types

  • 46% Small Business
  • 25% Prime Contractors & Large Businesses
  • 23% Government & Military
  • 6% Other organizations such as PTACs, educational institutions, or non-profits.

The benefits of exhibiting at VETS'19:

Dedicated Exhibit Time
Four hours of dedicated exhibiting time DOES NOT conflict with other events or educational sessions, allowing uninterrupted networking time.
Networking Opportunities
Three evening receptions, three breakfasts and two lunches, plus special registration fees for exhibitors allow maximum exposure to prospective clients.
Visibility and Recognition

Be recognized as an industry leader in innovation and small business by showcasing your products and services and meet one-on-one with influential decision makers and current clients.

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Past exhibitors at the Veteran Entrepreneur Training Symposium have included:

Advanced Environmental Solutions, Inc.
All Business Machines, Inc.
American Freedom Foundation
American Indian Chamber Education Fund PTAC
American Plaque Company
AvKARE
BAE Systems
Bonneville Power Administration
California Disabled Veteran Business Alliance
CEO Space - SD
Columbia Southern University
Constellation West
CSSS.NET
Defense Logistics Agency
Dekota County Technical College
Deloitte Consulting LLP
Document Storage Systems, Inc. (DSS)
Duluth Travel/American Express
Dun and Bradstreet Credibility Corp.
Dynamic Techology Systems, Inc.
DynCorp International
Elite SDVOB Network
ENGILITY
Federal Contracts Corp
Federal National Commercial Credit
FEDMINE, LLC
Flour Corp.
General Dynamics
Go Beyond LLC
Harris Corporation
Heritage Health Solutions, Inc.
HP
Humana Veterans Healthcare Services
JAMIS Software
Mahorsky Group Inc.
Manson Construction Co.
McKesson Corporation
MSM Group, Inc.
NASA OSBP
NASA SEWP
National Government Services
National Veteran Small Business Coalition (NVSBC)
Navy Office of Small Business Programs
Northern Wings Repair, Inc.
Northrop Grumman Corporation
Northrop Grumman Information Systems
OBXtek Inc.

PilieroMazza PLLC
PM tec, Inc.
Procurement Technical Assistance Centers (PTAC)
ProSphere
Proxity Electonic Commerce
Raytheon Company
Regional Transportation Commission
Reichhold Machinery, Inc.
RH Shackelford, Inc.
RSDCGROUP
Saalex Solutions, Inc.
SAIC
Scott Group of Virginia
Standard Communications, Inc.
Sterling National Bank
Streeter Construction Group, LLC
StreetShares
TEVET, LLC
The Arcanum Group, Inc.
ThunderCat Technology
Toshiba America Medical Systems
Tremco
Trillamed LLC
U.S. Agency for International Development - Office of Small and Disadvantaged Business Utilization
U.S. Air Force SBIR/STTR
U.S. Department of the Army OSBP
U.S. Department of Commerce
U.S. Department of Health and Human Services
U.S. Department of Homeland Security
U.S. Department of Housing & Urban Development (OSDBU)
U.S. Department of Interior/Bureau of Reclamation
U.S. Department of Labor - OASAM
U.S. Department of State
U.S. Department of Transportation
U.S. Department of Veterans Affairs
U.S. Environmental Protection Agency
U.S. Securities and Exchange Commission
USA Vetbiz
VET-Force
Veteran Business Assistance Resources
Veteran Corps of America
Veterans Business Outreach Center (VBOC)
Veterans Enterprise Technology Solutions, Inc
Veterans Trading Company
VetJobs
VETS, Inc.

Located in the Norfolk Ballroom

Exhibit Hall Floor Map Available January 2015

Assignment Of Space

Exhibitor booth selection is available on the registration site and occurs on a first-come, first-served basis. Conference Sponsors may select from premium space assignments, based on sponsorship package and date of application.

Show Management reserves the right to modify the floor plan at any time as may be necessary to obtain Fire Marshall approval and/or preserve a compact and attractive exhibit area.

VETS 2019 is focused on one thing—the success of your Veteran-owned Small Business. Will you be a part of the conversation?